Framework Agreement For The Supply Of X-Ray Contrast Media And Associated Products.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
19 George Road, Edgbaston
For the attention of: Coombes Lauren
B15 1NU Birmingham
United Kingdom
Telephone: +44 8458875000
E-mail: lauren.coombes@htepg.com
Fax: +44 8458874973

Internet address(es):

General address of the contracting authority: https://healthtrusteurope.bravosolution.co.uk

Electronic access to information: https://healthtrusteurope.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
Other: please refer to section II.1.5)
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework agreement for the supply of X-Ray Contrast Media and Associated Products.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code IE,UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators

Duration of the framework agreement

Duration in months: 24
II.1.5)Short description of the contract or purchase(s)
This tender is to establish a framework agreement for the supply of X-Ray Contrast Media and Associated Products. The scope of this framework agreement includes X-Ray contrast media and associated products including consumables and injectors. The duration of the agreement is to be 24 months with an optional 2, 12 month extension periods.
II.1.6)Common procurement vocabulary (CPV)

33696800, 33111600, 33151200, 33111700

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: X-Ray Contrast Media
1)Short description
Provision of X-Ray contrast media products such as Iodine based contrast, Barium Based contrast and Gadolinium based contrast, also incorporating Non-ionic, Ionic, MRI Contrast and MRI contrast that is liver specific all inclusive of delivery.
2)Common procurement vocabulary (CPV)

33696800

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
See section VI.3.
Lot No: 2 Lot title: Injectors and consumables associated to X-ray contrast media
1)Short description
Provision of injectors, software solutions and consumables that are used when administering X-Ray contrast media to a patient including, the maintenance repair and delivery where applicable.
2)Common procurement vocabulary (CPV)

33111300, 50421200, 33151200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The contract as defined in this notice will be entered into by UHCW (and the Supplier(s) acting as a central purchasing body on behalf of the NHS and other contracting authorities as identified in Section II.1.5). HTE has been appointed by UHCW as its agent to carry out certain procurement and logistics functions in relation to this contract. Any contracting authority wishing to access the contract may only do so with permission from HTE. The contract conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding an Activity Based Income Charge, payable by the supplier(s) to HTE management charge, which may be applied to purchases made under the contract awarded. Further details will be made available via the contract documentation and information released during the course of the tender process. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet and may be through the medium of an electronic reverse auction.
Submission of Expressions of Interest and Procurement Specific Information:
This exercise will be conducted on the HTE portal. Candidates wishing to be considered must register their expression of interest as follows:

Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk

Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the e-Tendering Help Desk.
Lot No: 3 Lot title: Aggregated committed X-ray Contrast Media spend
1)Short description
1 or more contracting authorities that wish to commit in advance to purchasing a particular value/volume or both of their requirements from Lot 1 and/or Lot 2 may enter into a further competition to do so pursuant to this Lot on an aggregated basis.
2)Common procurement vocabulary (CPV)

33696800, 33151200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The contract as defined in this notice will be entered into by UHCW (and the Supplier(s) acting as a central purchasing body on behalf of the NHS and other contracting authorities as identified in Section II.1.5). HTE has been appointed by UHCW as its agent to carry out certain procurement and logistics functions in relation to this contract. Any contracting authority wishing to access the contract may only do so with permission from HTE. The contract conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding an Activity Based Income Charge, payable by the supplier(s) to HTE management charge, which may be applied to purchases made under the contract awarded. Further details will be made available via the contract documentation and information released during the course of the tender process. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet and may be through the medium of an electronic reverse auction.
Submission of Expressions of Interest and Procurement Specific Information:
This exercise will be conducted on the HTE portal. Candidates wishing to be considered must register their expression of interest as follows:

Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk

Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the e-Tendering Help Desk.
Lot No: 4 Lot title: Aggregated Total Patient Costing
1)Short description
(i) Aggregated Total Patient Costing: 1 or more contracting authorities that wish to commit in advance to purchasing a particular value/volume or both of their requirements from Lot one and/or Lot two may enter into a further competition to do so pursuant to this Lot on a total patient costing basis. The product basket is developed by the beneficiary according to their specific procedure mix, to achieve the most clinically and commercially viable solution cost per patient.
2)Common procurement vocabulary (CPV)

33696800, 33151200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The contract as defined in this notice will be entered into by UHCW (and the Supplier(s) acting as a central purchasing body on behalf of the NHS and other contracting authorities as identified in Section II.1.5). HTE has been appointed by UHCW as its agent to carry out certain procurement and logistics functions in relation to this contract. Any contracting authority wishing to access the contract may only do so with permission from HTE. The contract conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding an Activity Based Income Charge, payable by the supplier(s) to HTE management charge, which may be applied to purchases made under the contract awarded. Further details will be made available via the contract documentation and information released during the course of the tender process. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet and may be through the medium of an electronic reverse auction.
Submission of Expressions of Interest and Procurement Specific Information:
This exercise will be conducted on the HTE portal. Candidates wishing to be considered must register their expression of interest as follows:

Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk

Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the e-Tendering Help Desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantee may be required in certain circumstances. See the Pre-Qualification Questionnaire and Invitation to Tender for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any legal form which results in joint and several liability amongst its constituent economic operators.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: A supplier may be disqualified in accordance with Regulation 57 of the Public Contracts Regulations 2015. Details are provided in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations 2015. Details are provided in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
HTE may request such information as may be requested pursuant to Regulation 25 of the Public Contracts Regulations 2015. Details are provided in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Raw material supply and delivery. Weighting 15

3. Labelling. Weighting 5

4. Packaging. Weighting 5

5. Quality control. Weighting 15

6. Supplier performance. Weighting 15

7. Ordering and invoicing. Weighting 5

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SF049645
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.11.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

https://healthtrusteurope.bravosolution.co.uk

HTE is a central purchasing body who is able to carry out this tender exercise by virtue of its appointment as an agent of UHCW.
Notwithstanding HTE's relationship with UHCW, it is HTE that will conduct this tender exercise and will execute the resultant framework agreement with successful bidders.
This tender exercise is for the benefit of all the public and voluntary bodies listed further below in this Section II.1.5).
For the avoidance of doubt, UHCW is Not carrying out this tender — your contact point is HTE using the details given in Section I.1)
Powered by Bravo Solution eSourcing Technology 5 / 23 The public and voluntary sector bodies to whom the use of this framework agreement will be open include all contracting authorities in the United Kingdom as defined in Regulation 3 of the Public Contracts Regulations 2015 as well as all contracting authorities and entities in the European Union as defined in the Annexes to Commission Decision 2008/963/EC as may be updated from time to time. In particular, it is envisaged that this framework agreement will be used by the following entities in the United Kingdom as described below (particularly where such entities are of a health and/or social care nature):
(1) All National Health Service (NHS) bodies in England, including but not limited to

(i) acute trusts (a list of which can be found at http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx);

(ii) health and care trusts (a list of which can be found at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx);

(iii) mental health trusts (a list of which can be found at: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx);

(iv) clinical commissioning groups (a list of which can be found at: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx);

(v) ambulance trusts (a list of which can be found at: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx);

(vi) area teams (a list of which can be found at: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx);

(vii) special Powered by BravoSolution eSourcing Technology 5 / 28 health authorities (http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing aspx);

(viii) NHS England (formerly the NHS Commissioning Board); and
(ix) clinical senates and strategic clinical networks;

(2) All NHS bodies in Wales, including but not limited to all (i) health boards; (ii) NHS trusts; (iii) the national delivery group; (iv) community health councils; and (v) NHS Wales shared services partnership (a list of which can be found at: http://www.wales.nhs.uk/nhswalesaboutus/structure).

(3) All NHS bodies in Scotland, including but not limited to (i) NHS trusts; (ii) Special NHS Boards; and (iii) national and support organisations (a list of which can be found at: http://www.scot.nhs.uk/organisations/nat_orgs.aspx).

(4) All NHS bodies in Northern Ireland (known as Health & Social Care), including but not limited to (i) health and social care trusts (a list of which can be found at: http://www.hscni.net/index.php?link=trusts); (ii) health agencies (a list of which can be found at: http://www.hscni.net/index.php?link=agencies); (iii) hospitals (a list of which can be found at: http://www.hscni.net/index.php?link=hospitals) and (iv) the Health and Social Care Board.

(5) All social enterprises undertaking some or all of what were previously the service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies as listed on the Companies House Web Check service).
(6) Ministerial departments and non-ministerial departments of central government, Powered by Bravo Solution eSourcing Technology 6 / 23 non-departmental agencies and other public bodies, and public corporations (a list of which can be found at:

https://www.gov.uk/government/organisations).

(7) Devolved governmental and parliamentary organisations within the United Kingdom, including but not limited the Scottish Government, Scottish Parliament, and Scottish public bodies (a list of which can be found at: http://www.scotland.gov.uk/Topics/Government/publicbodies/ about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (a list of which can be found at: http://wales.gov.uk/topics/localgovernment/localauthorities/?lang=en).

(8) All local authorities (a list of which can be found at: http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1).

(9) All emergency services including police (http://www.police.uk/forces.htm), fire and rescue services (a list of which can be found at: http://www.fireservice.co.uk/information/ukfrs), the maritime and coastguard agency and other rescue authorities.

(10) All educational establishments (a list of which can be found at: http://www.education.gov.uk/edubase).

(11) Registered providers of social housing on a not for profit basis (a list of which can be found at:

http://www.homesandcommunities.co.uk/ourwork/registered-provider-information).

(12) Registered charities (a list of which can be found at: http://www.charitycommission.gov.uk/find-charities).

(13) Her Majesty's Prison Service (as detailed at www.justice.gov.uk/about/hmps)

(14) The Ministry of Defence (as detailed at https://www.gov.uk/government/organisations/ministry-of-defence)

The above list includes each organisation's successors and assigns, any equivalent organisations and any associated organisations created as a result of any Powered by BravoSolution eSourcing Technology 6 / 28 organisational changes.
In addition, the use of this framework agreement will be open to any bodies or organisations operating in the United Kingdom and/or any country in the European Union which are of a health and/or social care nature or which have a similar procurement need in respect of any goods or services to any of the above listed organisations.
Furthermore, and if provided for in the contract documents, HTE may extend the scope and benefit of the framework agreement to any private sector (i.e. all non-public sector) organisations operating in the United Kingdom and/or any country in the European Union which are of a health and/or social care nature who may also use this framework agreement.
Whilst HTE is not required by procurement legislation to do so, it has extended the principles of the public tendering so as to assure its private sector customers of best value and open and transparent processes.

In the United Kingdom these entities are registered with the Care Quality Commission (a list of providers can be found at: http://www.cqc.org.uk/sites/default/files/cqc_locations_export.csv).

In the European Powered by BravoSolution eSourcing Technology 7 / 23 Union, such entities are regulated by equivalent regulatory bodies, each of which maintains an equivalent list. In purchasing goods and/or services or awarding contracts under the framework agreement, HTE is:
(a) acting in its capacity as agent for UHCW in relation to the public and voluntary sector bodies listed above only; and
(b) acting in its capacity as principal in relation to the private sector bodies (and not as agent of UHCW).
Please note additional information is given about this tender exercise at Section VI.3) II.1.6)
Terms and conditions / activity based income (ABI) The full terms and conditions of this framework agreement and any resulting call-off contract will be appended to the Invitation to Tender.
These terms and conditions include provisions requiring the payment by the supplier of an activity based income management charge in consideration of the award of this framework agreement and the management and administration by HTE of the overall contractual structure and associated documentation, as well as the requirement to submit regular management information to HTE.

Submission of expressions of interest and procurement specific information +++ Bravo Portal +++ This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register their expression of interest as follows: Register on the HTE portal at: https://healthtrusteurope.bravosolution.co.uk

Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk

Sid4Gov HTE utilises the sid4gov supplier information database. Candidates are requested to register on sid4gov at: https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database.

Candidates already registered on sid4gov must ensure that information is up to date.

Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk

Please note that, at present, sid4gov does not pre-populate any fields of the PQQ on HTE's Bravo portal, and therefore candidates must complete the Qualification and Technical Envelopes of the PQQ in Bravo in full.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: HTE will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
13.10.2015