Invitation To Tender For Management And Delivery Of Lamp Post Banner Advertising Services

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Dublin City Council
N/A
Culture, Recreation & Economic Services
Block 4 Ground Floor, Civic Offices, Wood Quay, Dublin 8
Ireland
Contact person: Gary Sullivan
Telephone: +353 12223938
E-mail: gary.sullivan@dublincity.ie
NUTS code: IE061

Internet address(es):

Main address: www.dubllincity.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=122011&B=ETENDERS_SIMPLE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Invitation to tender for Management and Delivery of Lamp Post Banner Advertising Services

Reference number: 127207
II.1.2)Main CPV code
79340000
II.1.3)Type of contract
Services
II.1.4)Short description:

Dublin City Council proposes to award a 2-year contract with the option, at the sole discretion of the awarding authority, to extend for a further 2 periods of one year (max 4 years total), for the provision of all services associated with the operation and management of the Dublin City lamp post banner advertising network.

The service to be provided by the successful tenderer under this contract is the full operation of a comprehensive, transparent and auditable system for the management of Dublin City’s network of lamp-post banner advertising sites.

This tender will establish the cost of putting a banner in place (design, manufacture, installation, removal and all other costs associated with the operation of the contract, including all profit elements).

For full details please see associated tender documents available to download from www.etenders.gov.ie RFT ID 127207.

II.1.5)Estimated total value
Value excluding VAT: 1 600 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
22460000
22462000
79341000
79341200
II.2.3)Place of performance
NUTS code: IE061
II.2.4)Description of the procurement:

Dublin City Council proposes to award a 2-year contract with the option, at the sole discretion of the awarding authority, to extend for a further 2 periods of one year (max 4 years total), for the provision of all services associated with the operation and management of the Dublin City lamp post banner advertising network.

The service to be provided by the successful tenderer under this contract is the full operation of a comprehensive, transparent and auditable system for the management of Dublin City’s network of lamp-post banner advertising sites.

The use of lamp post banners is confined to advertising events taking place in the City, including, but not restricted to, events of a cultural, sporting, theatrical or musical nature as well as services taking place of general interest to the public.

This tender will establish the cost of putting a banner in place (design, manufacture, installation, removal and all other costs associated with the operation of the contract, including all profit elements).

For full details please see associated tender documents available to download from www.etenders.gov.ie RFT ID 127207.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract can be extended for 2 periods of one year beyond the initial 2 year period (max 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please see tender documents available to download from www.etenders.gov.ie RFT ID: 127207.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 126-256024
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Irish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/02/2018
Local time: 12:00
Information about authorised persons and opening procedure:

The date and time for opening tenders is subject to change at DCC’s discretion.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Additional Information - Dublin City Council.

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3) Suppliers must register their interest on the e-Tenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6) The contract is primarily for use by the Culture, Recreation & Economic Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7) Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8) Tenders may be submitted in English or in the Irish language.

9) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

11) All queries regarding this tender must be emailed to conor.harrington@dublincity.ie. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 19th January 2018 to enable issue of responses to all interested parties.

12) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

VI.4)Procedures for review
VI.4.1)Review body
The High Court
Chief Registrar, The Four Courts
Inns Quay
Dublin 7
Ireland
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Please contact your solicitor.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
23/12/2017