Local Area Term Maintenance And Refurbishment Works For Dublin City Council

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Dublin City Council
N/A
Housing And Community Services, Housing Maintenance, Block 2, Floor 3, Civic Offices, Wood Quay
Dublin 8
Dublin
Ireland
Contact person: Frank D'Arcy
Telephone: +353 2222222
E-mail: frankgdarcy@dublincity.ie
NUTS code: IE061

Internet address(es):

Main address: www.dublincity.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=130538&B=ETENDERS_SIMPLE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=130538&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Local Area Term Maintenance and Refurbishment Works for Dublin City Council

Reference number: Etenders Ref No:135316
II.1.2)Main CPV code
45262690
II.1.3)Type of contract
Works
II.1.4)Short description:

Dublin City Council administers the maintenance and refurbishment of the existing residential stock through the five local areas:

— Central Area, North Central Area, North West Area, South Central and South East Area. It is now intended to establish six (6) Frameworks Agreements for each of the 5 areas plus 1 city-wide area to carry out maintenance and refurbishment works under the terms of the Public Works Term Maintenance and Refurbishment Works Contract and under the direction of the Area Maintenance Officer. The Frameworks will be established for a period of 24 months each, with an option to extend for 12 months if required. The maximum estimated value of the works over the lifetime of each of the frameworks will be 4 000 000 EUR (ex VAT). Please refer to the Outline Project Brief attached to the etenders notice for more details, www.etenders.gov.ie

II.1.5)Estimated total value
Value excluding VAT: 24 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Refurbishment Works for Dublin City Council Central Area

Lot No: 1
II.2.2)Additional CPV code(s)
45453000
45453100
45454000
45454100
II.2.3)Place of performance
NUTS code: IE061
Main site or place of performance:

Dublin.

II.2.4)Description of the procurement:

It is intended to establish a framework of contractors in each of the six areas to carry out maintenance and refurbishment works under the terms of the Public Works Maintenance and Refurbishment Works Contract and under the direction of the Area Maintenance officer. A Tenderer may apply for inclusion in any or all of the 6 lots, however no contractor will be permitted to be in possession of forty (40) or more units at any time, Estimated cost excluding VAT: 4 000 000 EUR.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Dublin City Council North Central Area

Lot No: 2
II.2.2)Additional CPV code(s)
45453000
45453100
45454000
45454100
II.2.3)Place of performance
NUTS code: IE061
Main site or place of performance:

Dublin.

II.2.4)Description of the procurement:

It is intended to establish a framework of contractors in each of the six areas to carry out maintenance and refurbishment works under the terms of the Public Works Maintenance and Refurbishment Works Contract and under the direction of the Area Maintenance officer. A Tenderer may apply for inclusion in any or all of the 6 lots, however no contractor will be permitted to be in possession of forty (40) or more units at any time, Estimated cost excluding VAT: 4 000 000 EUR.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Dublin City Council North West Area

Lot No: 3
II.2.2)Additional CPV code(s)
45453000
45453100
45454000
45454100
II.2.3)Place of performance
NUTS code: IE061
Main site or place of performance:

Dublin.

II.2.4)Description of the procurement:

It is intended to establish a framework of contractors in each of the six areas to carry out maintenance and refurbishment works under the terms of the Public Works Maintenance and Refurbishment Works Contract and under the direction of the Area Maintenance officer. A Tenderer may apply for inclusion in any or all of the 6 lots, however no contractor will be permitted to be in possession of forty (40) or more units at any time, Estimated cost excluding VAT: 4 000 000 EUR.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Dublin City Council South Central Area

Lot No: 4
II.2.2)Additional CPV code(s)
45453000
45453100
45454000
45454100
II.2.3)Place of performance
NUTS code: IE061
Main site or place of performance:

Dublin.

II.2.4)Description of the procurement:

It is intended to establish a framework of contractors in each of the six areas to carry out maintenance and refurbishment works under the terms of the Public Works Maintenance and Refurbishment Works Contract and under the direction of the Area Maintenance officer. A Tenderer may apply for inclusion in any or all of the 6 lots, however no contractor will be permitted to be in possession of forty (40) or more units at any time, Estimated cost excluding VAT: 4 000 000 EUR.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Dublin City Council South East Area

Lot No: 5
II.2.2)Additional CPV code(s)
45453000
45453100
45454000
45454100
II.2.3)Place of performance
NUTS code: IE061
Main site or place of performance:

Dublin.

II.2.4)Description of the procurement:

It is intended to establish a framework of contractors in each of the six areas to carry out maintenance and refurbishment works under the terms of the Public Works Maintenance and Refurbishment Works Contract and under the direction of the Area Maintenance officer. A Tenderer may apply for inclusion in any or all of the 6 lots, however no contractor will be permitted to be in possession of forty (40) or more units at any time, Estimated cost excluding VAT: 4 000 000 EUR.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Dublin City Council City-Wide Area

Lot No: 6
II.2.2)Additional CPV code(s)
45453000
45453100
45454000
45454100
II.2.3)Place of performance
NUTS code: IE061
Main site or place of performance:

Dublin.

II.2.4)Description of the procurement:

In relation to the City Wide Area Lot (Lot 6), a Cascade Selection of 12 contractors on the City Wide Area Lot (Lot 6) Framework shall take place. Estimated cost excluding VAT: 4 000 000 EUR.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Irish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6) Emailed / faxed / late tenders will not be accepted.

7) Suppliers should note the following when making their submission:

— to enable submission of multiple documents concurrently, download and install the “Upload Manager ActiveX” facility to your eTenders user profile,

— when using the “Upload Manager” facility do not use the “Schedule” option,

— instead, use only the “Upload” option, which will enable monitoring of the upload,

— suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload,

— there is a maximum upload limit of 2 GB per document. Documents larger than this should be divided into smaller files prior to upload,

— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9:00 am — 17:30 pm GMT).

8) Tenders may be submitted in English or in the Irish language.

9) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10) All queries regarding this tender requirements or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 135316) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie

The details of the person making a query will not be disclosed when circulating the response.. All queries must be submitted by 12:00 noon on 25.6.2018 to enable issue of responses to all interested parties.

11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. Selection Criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is Declaration Required. Supporting documentation should be provided promptly upon request from the Contracting Authority. Please see Additional Information Document on etenders for further information.

VI.4)Procedures for review
VI.4.1)Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
Ireland
Telephone: +353 18886000
E-mail: HighCourtCentralOffice@courts.ie
VI.4.2)Body responsible for mediation procedures
Please consult your solicitor
Dubliin
Ireland
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Please consult your solicitor
Dublin
Ireland
VI.5)Date of dispatch of this notice:
12/06/2018