Section I: Contracting authority
Section II: Object
Provision of facilities management services at the EU Commission buildings in Dunsany, Co. Meath, Ireland
The European Commission intends to conclude a contract relating to the facilities management services required for an office facility located at Grange, Dunsany, County Meath, Ireland.
The location is approximately 45 kilometres to the north-west of Dublin City, on a site on the main road from the town of Trim (R 154).
The facility accommodates the European Commission's Directorate-General for Health and Food Safety. The campus features:
— a large conference facility with interpretation and back-up facilities,
— cellular office accommodation for up to 250 staff,
— 3 communication (comms) rooms,
— kitchen and dining facilities,
— archive storage,
— crèche / childcare buildings and a service compound are adjacent to, but separate from, the main complex.
The numbers on site are made up of European Commission staff and various service providers (e.g.: facilities management operational personnel, security, crèche service providers and catering staff) could total approximately 190. However, the nature of the work carried out requires staff to work away from the office for periods. As a result of this pattern, during working weeks and around holiday periods, the population on site can vary. It is rare that the site population on any occasion would exceed 140 people.
The contract is to provide facilities management services for the Grange site.
1 renewal of 12 months.
Any questions may only be submitted to: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3402
Applications must be submitted electronically to SANTE-IRL-CFT@ec.europa.eu
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
1) The attention of interested parties is drawn to the aim of this Notice, i.e. to select candidates who will receive the specifications and be invited to tender. The procedure consists of 2 distinct phases. In the first phase, requests to participate sent in response to this notice will be appraised by a selection committee on the basis of the criteria indicated in the procurement documents. All applicants who meet the standards indicated will be short-listed and subsequently invited to submit a tender. Applicants who are not short-listed after Phase 1 will be informed of the reasons for their elimination from the procedure.
2) NB: Interested parties are requested to strictly observe the conditions stated in the procurement documents when submitting their request to participate. In addition, interested parties must:
— send their application before the deadline in Point IV.2.2. Applications sent after the deadline in Point IV.2.2 will be automatically rejected,
— enclose all the documents and information requested in the procurement documents.
Candidates must send their requests to participate to: SANTE-IRL-CFT@ec.europa.eu as stated in Point I.1.
3) Interested parties are requested to refrain from seeking further information at this stage. The website in Point I.3 will be updated regularly and it is therefore the tenderer's responsibility to check for updates and modifications during the tendering period.
4) A visit to the Grange site will be arranged in order for short listed candidates to view the premises. However, no costs incurred by candidates in this regard can be reimbursed by the European Commission. A maximum of 3 representatives from any tenderer may participate in the site visit. Participation in a site visit is not obligatory.
5) TUPE or the Transfer of Undertakings Directive of 1977, which became part of Irish law by the European Communities (Safeguarding of Employees' Rights on Transfer of Undertakings) Regulations, 1980, protects
The rights of employees where the business in which they are employed is transferred to a new owner, and is applicable to this contract.
The key relevant legislation in Ireland includes:
— European Council Directive 2001/23/EC, introduced into Ireland as the European Communities (Protection of Employees on Transfer of Undertakings) Regulations SI 131/2003 — Annex VI,
— Employees (Provision of Information and Consultation) Act, 2006 — Annex VII.
6) In line with Article 104(f) of the Financial Regulation and with Articles 104(f) and 134.1(e) and 134.4 to the rules of application to the Financial Regulation, the Directorate-General for Health and Food Safety reserves the right to negotiate with the eventual contractor(s) for new services or works consisting in the repetition of similar services or works entrusted to the economic operator to which the same Contracting Authority awarded an original contract. When the institutions award contracts on their own account, that procedure may only be used during the performance of the original contract and at the latest during the three years following its signature.
Internet address: http://curia.europa.eu