Hpra Rft Software Developer And Support Services — 2018

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Health Products Regulatory Authority
N/A
Kevin O'Malley House
Dublin 2
Earlsfort Terrace
Ireland
Contact person: Keith Pyper
Telephone: +353 16343828
E-mail: keith.pyper@hpra.ie
NUTS code: IE05

Internet address(es):

Main address: www.hpra.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1168

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127646&B=ETENDERS_SIMPLE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127646&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HPRA RFT Software Developer and Support Services — 2018

Reference number: HPRA Developer & Support Support
II.1.2)Main CPV code
72212517
II.1.3)Type of contract
Services
II.1.4)Short description:

The HPRA has developed services to facilitate the electronic submission, online tracking of applications and relevant supporting correspondence to national, European and international stakeholders. The services are responsible for the delivery of electronic applications in line with European and national legislative timelines, because of this the services must provide a 24 x 7 x 365 operating model. Significant development of these services is planned during 2018 in line with stakeholder and legislative demands.

The ICT and Business Services Department is seeking vendors to submit proposals for the roles identified below who will operate under the instruction of the HPRA ICT management to administer, support and undertake the ongoing development of the electronic submission services. Relevant personnel may also be asked to undertake other activities in line with the ICT and Business Services department’s duties.

II.1.5)Estimated total value
Value excluding VAT: 650 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71356300
II.2.3)Place of performance
NUTS code: IE061
Main site or place of performance:

Kevin O’Malley House, Earlsfort Centre, Earlsfort Terrace, Dublin 2.

II.2.4)Description of the procurement:

The HPRA has developed services to facilitate the electronic submission, online tracking of applications and relevant supporting correspondence to national, European and international stakeholders. The services are responsible for the delivery of electronic applications in line with European and national legislative timelines, because of this the services must provide a 24 x 7 x 365 operating model. Significant development of these services is planned during 2018 in line with stakeholder and legislative demands.

The ICT and Business Services Department is seeking vendors to submit proposals for the roles identified below who will operate under the instruction of the HPRA ICT management to administer, support and undertake the ongoing development of the electronic submission services. Relevant personnel may also be asked to undertake other activities in line with the ICT and Business Services department’s duties.

All ICT services are to be delivered on-site at the HPRA, Earlsfort Terrace, Dublin 2 and also at the HPRA’s hosting facility which is also located Dublin City Centre, D8. Relevant personnel will be expected to work on a full time basis operating between the hours of 9:00 am – 5:30 pm Monday to Friday, excluding Irish public holidays. Occasional out of business hours work will be required to facilitate system upgrades and maintenance.

Provisions are also needed to facilitate emergency out of business hours support as per the requirements defined bellow.

This RFT is to replace an existing service agreement that is due to expire in July 2018. Vendors will be asked to illustrate their approach to the transition of ICT services where appropriate.

The HPRA will interview all suitable individuals of the qualified and preferred vendors, the placements of personnel with HPRA will require prior interview and acceptance by the HPRA.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of the Proposal / Weighting: 10
Quality criterion - Name: Proposed approach to service delivery including transition of services from existing provider. / Weighting: 10
Quality criterion - Name: Vendors capabilities to execute and deliver / Weighting: 30
Quality criterion - Name: Out of business hour and backup cover. / Weighting: 10
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 650 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/05/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 18/05/2018
IV.2.7)Conditions for opening of tenders
Date: 14/05/2018
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Health Products Regulatory Authority
Kevin O’Malley House, Earlsfort Centre, Earlsfort Terrace, Dublin 2
Dublin
Ireland

Internet address:www.hpra.ie

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/04/2018