The Provision Of Fleet Management, Contract Hireage And Spot Hireage Services

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Environmental Protection Agency
N/A
Headquarters
Johnstown Castle Estate
PO Box 3000
Ireland
Contact person: Geraldine Ruane
Telephone: +353 539160633
E-mail: g.ruane@epa.ie
NUTS code: IE0

Internet address(es):

Main address: www.epa.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/334

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127713&B=ETENDERS_SIMPLE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127713&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Environment

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The provision of Fleet Management, Contract Hireage and Spot Hireage Services

II.1.2)Main CPV code
50111100
II.1.3)Type of contract
Services
II.1.4)Short description:

The EPA proposes to engage in a competitive process for the provision of Services.

Lot 1: The provision of Fleet Management Services, and.

Lot 2: The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services.

II.1.5)Estimated total value
Value excluding VAT: 350 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

The provision of Fleet Management

Lot No: 1
II.2.2)Additional CPV code(s)
34100000
34113000
34144900
50111000
50111110
II.2.3)Place of performance
NUTS code: IE0
NUTS code: IE
II.2.4)Description of the procurement:

The overall scope of the framework will be to provide a fully integrated and comprehensive Fleet Management Service, to include responsibility for roadworthiness of vehicles, supplier management, driver compliance with regulations, inspection of vehicles, management of accident cases, vehicle maintenance (both scheduled and reactionary), Health and Safety compliance, to the EPA for a period of up to four (4) years duration.

Requirements will include management of existing and replacement EPA Fleet vehicles.

The EPA currently has 30 vehicles that are mainly used by Environmental Monitoring and Assessment (OEA), Hydrometrics (OEA), Air Labs (ORM) and OEE/Licensing. Appendix 2 provides a breakdown of the current fleet.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 25 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services

Lot No: 2
II.2.2)Additional CPV code(s)
34100000
34113000
34144900
50111000
50111110
II.2.3)Place of performance
NUTS code: IE0
II.2.4)Description of the procurement:

The overall scope of the framework will be to provide a comprehensive Vehicle Contract Hireage and Vehicle Spot Hireage Service, on both a planned and reactive basis, to the EPA for a period of up to four (4) years duration.

Requirements will include management of existing vehicles owned by the EPA, leasing of replacement vehicles based on the current EPA fleet profile and desire to move towards low or zero emission vehicles, and short term hire to ensure that the EPA work programme can be delivered with an efficient use of resources.

The EPA currently has 30 vehicles that are mainly used by Environmental Monitoring and Assessment (OEA), Hydrometrics (OEA), Air Labs (ORM) and OEE/Licensing. Appendix 2 provides a breakdown of the current fleet.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 350 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
HIgh Court
Inns Quay
Dublin 7
Ireland
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/04/2018